Temporary Food Service Permit
Food Served on Campus
UW students, faculty and staff hosting a public event with food service on UW property must obtain a Temporary Food Service Permit, which helps protect health and prevent foodborne illness.
A Temporary Food Service Permit is required for public events on UW property where food is sold or given away. It allows EH&S to evaluate the safety of food preparation, handling and storage by external vendors that operate with a license from the local health department.
To evaluate food safety practices, we need to know:
- What food is being served
- How the food will be prepared
- Under what conditions the food will be served
Apply for a Temporary Food Service Permit
The Temporary Food Service Permit application must be submitted online at least two weeks prior to the event date.
To apply for a Temporary Food Service Permit, you must have UWNetID. If you do not have one, please identify a sponsoring department, complete the appropriate form, and submit a permit application for each food vendor.
Not sure whether you need a Temporary Food Service Permit for your event? Read the information below and follow the decision tree to determine whether you need a permit.
A Temporary Food Service Permit is required if the event meets at least one of the following conditions:
- Events sponsored by UW departments and groups, including registered student organizations or
- Events that are open to the public (students, faculty, staff and general public) or are advertised publicly or
- Events sponsored by non-UW groups if campus community members are invited guests
A Temporary Food Service Permit is NOT required when:
The food served is limited to non-perishable, commercially pre-packaged, ready-to-eat foods, such as:
Registered student organizations provide non-perishable, commercially pre-packaged foods (e.g., chips, candy, individually-wrapped store-bought ice cream or cookies) for meetings of their own members.
The food served at an event is provided by UW Housing & Food Services.
Non-UW groups hold private, invitation-only events (e.g., weddings) on UW property, where the campus community is not invited.
EH&S will NOT approve a Temporary Food Service Permit application if:
- The food will be prepared at home.
- The food establishment is not in compliance with local health department regulations.
- The permit application is submitted less than two weeks prior to the event.
Please click on the link below to submit an application.
What you can do to stay safe
If you are hosting an event that is open to the public on UW property, please follow these food safety tips for safe food preparation, handling and transport.
EH&S offers the following services:
- Careful review of Temporary Food Service Permits
- Consultation to groups hosting public events where food is served
- On-site inspection of food service vendors
Frequently Asked Questions (FAQ)
It is an event during which food is served to the public at a fixed UW campus location and is directly related to a single occasion or celebration.
Yes. A permit is needed for serving food or refreshments on University property in association with public meetings, social gatherings and special events, regardless of whether the food is being sold for profit or provided at no charge. There are some exceptions; please see the Temporary Food Service Permit Decision Tree to determine if your event requires a permit.
The permit acknowledges that vendors agree to meet the requirements designed to ensure food is handled safely and is prepared under sanitary conditions according to the Washington State Retail Food Code.
Typically, events that require permits are:
- Sponsored by a UW organization or group and open to the public
- Sponsored by an non-UW organization and open to the campus community
- Serving perishable food
Please see the Temporary Food Service Permit Decision Tree to determine if your event requires a permit.
No. The University does not charge a fee to apply for or issue a Temporary Food Service Permit.
Temporary food permit (TFP) applications may be denied by Environmental Health and Safety if the outside food vendor does not meet necessary food safety requirements to serve on UW campus. These evaluations are based on recent food safety inspection scores from the local jurisdictional health department.
In some instances, food establishments that were approved for a permit in the past by EH&S may not be approved at the current time. As health inspections for food establishments are performed several times each year, the ability for a caterer to meet UW safety requirements may change depending upon how they recently scored with the local public health department.
If your permit is denied:
- Resubmit your temporary food permit application with another vendor, keeping in mind the reason for denial indicated on your email notification
- Consult the public health program team with any questions: email@example.com; 206-543-7209; 206-616-1623
Departments may hold potlucks for faculty and staff members that are not open to the public, and classmates may share home-prepared foods with each other. Serving home-prepared foods at a temporary food service event is prohibited.
We accept permits from any county health department, as long as the restaurant has documented proof that it meets the county’s food safety requirements. .
It depends on whether the event is open to the public or not. If it is open to the public, it requires a permit and home-prepared food may not be served. If it is a closed group or private event, it doesn’t require a permit and home-prepared food may be served.
You need to have a sponsoring UW unit to apply for a temporary food service permit that will allow you to serve food at a campus event.
Yes; approval for any changes must be requested before the event.
Yes; all persons who handle perishable, non-packaged foods must have a food worker card. For more information, please visit the Seattle-King County Health Department food worker website.
No. You do not need a Temporary Food Service Permit if you are serving pre-packaged, non-perishable food from a commercial retail store.
Perishable foods are those likely to spoil, decay or become unsafe to consume if not kept refrigerated at 40 F° or below or frozen at 0 F°.