Accident and Injury Reporting

Report a work-related injury, illness, or near miss event using the UW’s Online Accident Reporting System (OARS)

Work-related incidents are tracked and investigated to help prevent future incidents and to maintain safe and healthy workplaces. Reporting is also required by federal, state, and funding agencies to help the University meet its compliance responsibilities.

In the event of an incident, complete any immediate first aid/medical care measures and report the incident to your supervisor before submitting the OARS form to EH&S. Follow the EH&S exposure response procedures if potentially exposed to hazardous materials.

Notify EH&S immediately (after first aid/medical care) at 206.543.7262 if the work-related incident involves any of the following: 

  • In-patient hospitalization, amputation, or fatality
  • Recombinant/synthetic DNA/RNA exposure or spill
  • Radioactive material spill, exposure, accidental exposure from a radiation producing device or laser

Outside of EH&S business hours, 8:00 a.m. to 5:00 p.m., Monday to Friday, call the UW Police Department at 206.685.UWPD (8973) to reach EH&S on-call staff.

Submit an OARS report for near miss incidents, potentially unsafe conditions, and accidents or injuries involving personnel, students, UW volunteers working on or off campus, or members of the public visiting campus. Anyone with a UWNetID can use OARS to report an incident.

Supervisors have a responsibility to review their workplace incidents with their personnel and include information on preventing future incidents in the OARS report.

After an OARS report is submitted

OARS reports are screened and triaged by EH&S. EH&S subject matter experts review and follow up on incidents as needed based on the nature of the incident and follow-up actions. EH&S shares OARS reports with their assigned organizational health and safety committee each month to verify, and as needed, assist with appropriate follow-up. Personally identifiable information is omitted before it is sent to the committee.

OSHA Recordable Work-Related Injuries and Illnesses

EH&S adds incidents that are defined as recordable by the federal Occupational Safety & Health Administration (OSHA) to the UW's OSHA Log of Work-Related Injuries and Illnesses in accordance with Washington State Department of Labor and Industries requirements.

An injury or illness is considered recordable if it results in medical treatment beyond first aid, loss of consciousness, significant injury or illness as diagnosed by health care provider, restricted work or job transfer, days away from work, or death.

The annual incidence rates of recordable work-related injuries and illnesses for the University of Washington by year and summarized by location are below.

The previous year’s summary is required to be posted in the worksite for all employees to review from February 1 to April 30.

Graph of UW Recordable Incidence Rates by year

Resources

For assistance in completing an OARS report, contact EH&S at injury@uw.edu.

If you will be working at a location without internet access, download and save or print the Accident/Incident Report Form (PDF) prior to leaving internet service. Complete the PDF after an incident occurs and type the information into OARS when you return to internet service.

Frequently Asked Questions (FAQ)

If you are a UW employee injured at work or believe you have a work-related illness, you can file a worker's compensation claim with the Washington State Department of Labor and Industries (L&I). Completing an OARS report will not initiate a worker's compensation claim. This OARS reporting requirement is independent and separate from filing a workers' compensation claim for a work-related injury.

More information, instructions, and assistance regarding Workers’ Compensation is available at the UW Compliance and Risk Services website.

Workplace violence: Report workplace violence concerns or events to SafeCampus or call 206.685.SAFE.

Motor Vehicle Accidents: Visit the UW Facilities Transportation Services or the Tacoma Motor Pool website for specific procedures following a collision or vehicular accident involving a UW vehicle.

Contact

Environmental Health & Safety Department Contact

(206) 543-7262
Reference Files 
Exposure Response Poster
72.92KB (.pdf)
Spill Response Poster
106.05KB (.pdf)