Accidents and Incidents

Report all work-related injuries and illnesses or near miss incidents to your supervisor as soon as possible.

Anyone may now enter an accident report, not just the supervisor.

The report should be submitted to Environmental Health and Safety (EH&S) within 24 hours. In case of serious or fatal accident or hospitalization, notify EH&S immediately at 206.543.7262; after hours contact the UW Police Department (UWPD) Dispatch by dialing 206.685.UWPD (8973) in order for the EH&S Staff On Call to be notified. EH&S must report to Washington State Dept. of Labor & Industries Division of Occupational Safety & Health immediately after an incident that causes a fatal or possibly fatal injury or that causes injury requiring in-patient hospitalization of any employee. Do not move any equipment involved in these types of serious accidents until EH&S has clearance from State investigators.

Both the Washington State Department of Labor and Industries and Federal Government Occupational Safety & Health Administration (OSHA) require employers to record work related injuries and illnesses. Both of these regulations and the HIPAA rules expressly permit disclosure of this protected information (45 CFR 164.512). UW employees having access to this report must treat it as private and should not disclose it to others unless authorized by statute. An employee may not be discriminated against for reporting a work-related fatality, injury or illness.

To use OARS (Version 1 or 2), you should have a current security certificate loaded onto your computer for the University. If, when attempting to access OARS, you get an error message indicating that the security certificate is invalid or unknown, then go to for instructions on how to update your computer's security certificate.

Enter the Online Accident Reporting System (OARS)

PowerPoint Presentation OARS ver 2:

Practice site for OARS ver 2:

View and Print the new OARS poster:

The Washington State Department of Labor and Industries requires employers to record work related injuries and illnesses. The University of Washington also finds that data and information contained in the records of incidents, injuries, and illnesses are essential to maintain an efficient and successful safety program. They supply the facts necessary to develop programs and procedures that can control both the conditions and acts that contribute to incidents.

Supervisors should make a detailed report about each incident, even if only a minor injury or no injury is the result. Minor injuries occur in greater numbers than serious injuries and records of these injuries can help to pinpoint problem areas. Supervisors are required to determine a probable cause and take corrective action to prevent a recurrence.

The Occupational Safety and Health Administration (OSHA) 300A Summaries of Work-Related Injuries and Illnesses are available below for all employees to review. These summaries are also posted in many work areas, common areas, and safety bulletin boards on campus. The OSHA 300A for the previous year is required to be posted from February 1st to April 30th. The OSHA 300A summarizes recordable work-related injuries and illnesses many of which have resulted in a worker's compensation claim.

A work-related injury or illness is considered recordable by OSHA if it results in death, medical treatment beyond first aid, loss of consciousness, significant injury or illness as diagnosed by health care provider, restricted work or job transfer, or days away from work. Supervisors are required to complete an OSHA 300A questionnaire for each online accident report to provide information for the annual OSHA 300A summaries.

The annual rates of recordable work-related injuries and illnesses for the University as a whole can be viewed here: Incidence Rates of Workplace Injuries/Illnesses

2013 OSHA 300A Forms

OSHA 300A Summaries for various UW locations as requested by Labor and Industries are below.

OSHA 300A Forms for Previous Years

If you experience a needlestick, cut, puncture, mucous membrane, or open wound exposure to human blood or other potentially infectious materials such as: body fluids, HIV/HBV/HBC containing cultures, HIV/HBV/HBC infected animals, human cell and/or tissue lines, you should follow your department's BBP procedures, notify the appropriate designated staff, and immediately seek medical attention. University employees can obtain medical treatment and report exposures in confidence to the University Employee Health Centers. Medical treatment can also be obtained at UWMC or HMC Emergency Departments, or your personal healthcare provider.

Employees who are injured at work or who believe that their illness is related to their job must: 1) File a Labor & Industries claim through their treating physician. 2) Ensure that an OARS report is completed within 24 hours of an event or claim. Supervisors should encourage completion of both forms as needed. Additional information is available at:

To learn about the UW Workers' Compensation claims history, please click here.

UW Policy and Procedure on Workplace Violence

University Campuses

University Medical Centers Employees Report to Public Safety Office

  • Complete a PSN report.
  • Complete an OARS report.

For motor vehicle accidents, please see Fleet Services

If an Employee is injured, report using Online Accident Reporting System (OARS)

A Note About Accessibility

EH&S strives to make this web site universally accessible. Suggestions for increasing the accessibility of these pages are welcome.

Send comments or suggestions about this site to or call 206.543.7262